Bookkeeper and Administrator

Job Introduction

Bluebird Care Leeds North and Harrogate

Location: Leeds - office-based
Salary: £18 per hour
Hours: 25 hours per week, flexible working pattern
Job type: Permanent, part-time

About the role

Do you enjoy keeping accounts accurate, staying organised and being part of a friendly team? We’d love to hear from you.

We’re looking for an experienced Bookkeeper & Administrator to manage day-to-day bookkeeping, invoicing, supplier accounts and payroll preparation, alongside general office administration.

At Bluebird Care Leeds North and Harrogate, we’re proud to provide high-quality home care. You’ll join a supportive team that values its customers and colleagues, where your contribution will help keep our finances accurate and our office running smoothly.

What we offer

• £18 per hour.
• Flexible working hours across Monday to Friday, within normal office opening hours.
• A permanent role in a friendly, supportive team.
• Varied responsibilities and the opportunity to take ownership of your work.
• Training on systems you haven’t used before, including PASS.

Strong, recent QuickBooks experience is essential. Previous PASS experience is not required.

Your responsibilities

Approximately 20 hours per week will focus on bookkeeping and accounts, with 5 hours dedicated to administration. You’ll support two limited companies, working closely with the Director and Accountant.

Bookkeeping and accounts

• Raise customer invoices, credit notes and statements, allocate receipts and follow up overdue payments.
• Process supplier invoices, reconcile statements and prepare payments for approval.
• Record transactions, reconcile bank accounts and investigate discrepancies.
• Maintain accurate account coding and check invoices raised through PASS are correctly reflected in QuickBooks.
• Check timesheets, pay rates, holiday pay, expenses and additional payments, preparing gross payroll figures for our payroll provider.
• Post payroll journals and prepare regular financial reports.
• Support month-end and year-end processes, including accruals, prepayments and fixed asset records.
• Maintain accurate financial records and assist with information requested by the Director or Accountant.

Administration and team support

• Respond to emails and correspondence promptly and professionally.
• Maintain records and help keep the office organised.
• Arrange birthday cards and treats for customers and colleagues.
• Help organise team events and training.
• Take care of the small details that help us deliver a high standard of service.

What you’ll bring

Essential

• AAT Level 3 Certificate in Bookkeeping or equivalent.
• Strong, recent practical experience using QuickBooks.
• Bookkeeping experience, including invoicing, supplier accounts and bank reconciliations.
• Experience checking timesheets and preparing gross payroll figures.
• Good Excel skills and confidence learning new systems.
• Excellent attention to detail and problem-solving skills.
• Strong organisation and the ability to manage your own workload.
• Clear communication, a friendly manner and an understanding of confidentiality and GDPR.

Desirable

• At least two years of bookkeeping experience.
• Experience managing accounts for more than one limited company.
• Familiarity with payroll journals, month-end reporting, accruals, prepayments and fixed assets.

We’re looking for someone who takes pride in accurate accounts, is confident raising questions and enjoys supporting others.

Working pattern

25 hours per week, with flexibility across Monday to Friday, within normal office opening hours. Working on Mondays is essential to meet time-critical invoicing and payroll deadlines.

How to apply

Please submit your CV and a short note outlining your bookkeeping and QuickBooks experience, together with your preferred working pattern.

Shortlisted candidates will complete a short practical bookkeeping and QuickBooks assessment.

If you’re organised, detail-focused and enjoy working with both numbers and people, we’d love to hear from you.